Despite being a seemingly unremarkable task, the simple act of printing documents and taking notes on paper can have surprisingly far-reaching implications. It is extremely difficult to quantify the actual cost of printing, however the underlining impacts on a company are notably substantial.
Printing not only affects an organisation on a financial level, however also has negative impacts on the environment and workplace efficiency while potentially putting security at risk- a dangerous combination with huge ramifications.
The eco-friendly choice of switching from paper to glass can be a huge financial boon for companies – saving them big on costs and fulfilling their commitment to sustainability.
Below, we’ll look into a number of ways in which companies can save on unnecessary costs, by switching from paper to glass, with digitised systems such as KIM.
Why pay for a digitised system, when operations and processes are working just fine on paper? Your team is experienced and competent with your current paper-based operations and are sceptical about the time and costs associated with implementing a digitised system.
But paper isn’t as cheap as it seems! The amount of associated costs and resources that go into printing one single page are immense. For example, the cost of the paper, the ink cartridges and the printer’s initial purchase and subsequent maintenance. In fact, companies spend between 1-3% of their annual revenue on printing – a catastrophic number, far exceeding that of a digitised system.
It may come as a surprise that printing is not the only costly part of document management – storing files can be just as expensive! The average filing cabinet holds approximately 17,000 pages of paper – costing $25,000 to fill and a further $2,000 to maintain annually.
Investing in paperless document management system is truly invaluable; with over 26% of organisations receiving a complete return on their investment (ROI) within six months and almost 60% achieving ROI within a year.
Productivity – Time
The value of time and productivity are integral to the success of any organisation – making them both driving forces behind its profitability. Docuphase reported that employees spend approximately 30-40% of their time searching for files and information in their email and filing cabinets. A company stands to lose $125 every time a document is misfiled, or upwards of $700 for a document that is lost and has to be recreated.
Not only does this have catastrophic financial implications, however it is taking away valuable time from employees’ days that would be better spent completing critical tasks.
Digital systems such as KIM save both time and money, increasing a company’s productivity while also preventing wasteful expenses.
Printing not only incurs huge financial waste, however too contributes to large quantities of tangible waste, negatively impacting our environment. The average employee prints a staggering 10,000 pages in a given year, equivalent to felling almost 1.3 trees per year, per employee. To make matters worse, 65% of this paper is thrown away or recycled the very same day.
Kynection offers a digital platform that will not only reduce paper waste, but help you make a significant impact on the carbon footprint of your organisation and put your company well on the path towards gaining ISO 14004:2015 (Environment) certification.
Click HERE to book a Demo