It’s hard to keep track of all the data that is required to effectively manage your employees.
Do you find that using paper-based systems to track and manage employee data is labour intensive and cumbersome for your business? If the answer is yes, then you’re not alone. Every company is different and so are every employer’s needs, so it’s important to find a system that fits your business when it comes to handling human resource management tasks. From the hiring task, to onboarding and training, employee evaluations and resource allocation to payroll payroll processing, there’s a huge amount of work required. Some companies require a hands-on approach while others can handle the responsibility with a more remote supervision model. Regardless, it’s important for HR managers to understand their company’s unique needs in order to provide employees with the best services possible by designing an HR solution that fits your business like a glove.
KIM is that solution, providing a complete employee management solution for every business, across a range of industries. Our software allows for unique customisations and configurations to meet every clients unique workflows and tracks everything necessary to run a better employment program.
Onboarding new staff is easy with human resources management software like KIM
When you are onboarding new employees you need the process to be as smooth and seamless as possible. Your staff need to have an easy transition into the workplace to help them quickly reach their potential. With our HR system the new employee onboarding process is simple. Personal information and certificates are stored in the system in a centralised database. You can also list and manage applications by opening up a role that people can apply for online. The data from the applications will automatically be sent into KIM to ensure all the information is kept in one place.
Managing time and attendance with the best human resource management software
Now that your new team member is in the seat managing timesheets can be a burden, particularly when you’re relying on paper or or your staff are working remotely to get the job done. Paper-based processes are a thing of the past with human resources management software like KIM to take the administrative burden out of your business.
KIM provides the ability to have different check in and check out options, such as using NFC tags to clock in and out, or QR codes that staff can scan with their phones. It’s also easy for employees to submit leave requests and have them approved through automated workflows that push the information to the necessary people without you having to do a thing.
Our HR system can also calculate EBA rates to save you the time and effort of doing it manually. We offer a configuration to set up rates based on how long your employees worked for and what type of shift they worked. It also takes into account if they worked on public holidays or weekends. All of these processes are highly configurable so you can ensure your system can meet the requirements of your business. For public holidays, we have an API (Application Programming Interface) that grabs data (public holiday dates) from the Australian Government website and stores it within KIM. This means that public holiday rates will automatically apply as part of the EBA calculations as required.
Keep track of your employees’ training needs leveraging the power of KIM
It’s important to keep an eye on when employees are due for more training or when their certificates are about to expire. When you’re trying to manage this with paper-based systems, it’s impossible to stay on top of everything. Using the training matrix within our HR module, it’s simple to see when training and certification is due or when an expiration date is about to lapse. You can easily check within the database to see who is qualified to be put on certain projects or jobs by mapping the key roles within your company. The training and certification matrix is also highly customisable with many unique visuals, so you can ensure it works for what your business needs.
Organise your employees more effectively using human resources management software
Managing your employees on paper might have been the norm years ago, but with innovative software now available that can do the hard work for you, it doesn’t make sense anymore. With the employee register within KIM, access all the forms that your employees have created. All of their contact information is stored in a centralised database so you can review it as required, from the office, in the field, or on the road. It’s also easy to group employees together based on departments, roles, or site location.
If you’ve been struggling to manage employee data on paper, now’s the time to consider converting your paper to glass. We’ve built an end-to-end platform with modules for recruiting, onboarding, payroll, performance review, and more. Our HR module is easy to use and gives you access to all the information you need in one place and works out of the box with other modules like Allocate, Project, Job Management, and more. At Kynection we understand how important it is to have accurate data at your fingertips when making decisions about your people, assets and equipment.
Want the whole KIM package? Kynection creates one system so all your processes can be completed within a centralised database. The following modules also work well with HR:
Speak to our team today to find out more about creating one system for your business.
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