Managing a project can be a daunting task, especially when you have to keep track of several subcontractors and suppliers. Thankfully, Kynection offers a scheduling solution that simplifies the process of managing subcontractors and customers. We provide two web portals: the subcontractor portal and the Kustomer portal, that enhance project management and provide transparency throughout the project lifecycle.
Imagine you are the manager of a busy restaurant, and you have several subcontractors responsible for the maintenance and repair of your kitchen equipment, including refrigeration units, ovens, and dishwashers. Before the subcontractors can work in your kitchen, you need to ensure that they have the necessary qualifications, certifications, and insurance. In the past, managing this process could be time-consuming, with lots of paperwork to track and approvals to obtain.
Subcontractor Portal
The subcontractor portal is designed to allow subcontractors to upload all their competencies, inductions, certificates, and insurances via a URL link. This portal offers the flexibility of approving or rejecting forms and sending jobs to the subcontractors. With this portal, managing inductions, certificates of currency, and other necessary records becomes seamless. It also helps ensure compliance by flagging old documentation. This means you can be rest assured that your subcontractors are always up-to-date with the required certifications and that your business is operating in compliance with industry standards and regulations.
In addition, the subcontractor portal allows for remote inductions. This means subcontractors can complete their inductions before arriving on-site or at the restaurant, saving valuable time and reducing the risk of delays caused by incomplete inductions. The subcontractor portal also streamlines the communication process between subcontractors and managers, allowing for far more efficient and effective project management.
Kustomer Portal
Now, imagine you are building a house, and you’ve hired a team of contractors to help you out. You want to make sure that the project is progressing as planned and that everything is on schedule. However, you’re not always available to be on-site and check on the progress of the project.
This is where the Kustomer portal comes in. It’s like a virtual window into your project, allowing you to check on its progress, milestones, and costs from anywhere, at any time. You can access all the necessary documentation, including SWMS, ICPS and safety & site reports, through the portal, making it easy to stay up to date. Customers can view the progress of the project, download and review relevant documents as needed, and access financial overviews, including progress payments and how the project is tracking against targets.
It’s like having a personal assistant who’s always keeping you informed on the progress of your project. No need to constantly check in with your project manager for updates!
The Kustomer portal improves communication between customers and project managers. Rather than sending multiple emails, all necessary documentation can be uploaded to the portal. Customers can then view the progress of their projects at their own convenience. This portal offers transparency and keeps customers informed, leading to higher levels of efficiency and satisfaction.
Both the subcontractor and Kustomer portals offer several benefits to project management. These portals help keep track of important documentation, streamline communication, and provide transparency. By utilising these portals, project managers can focus on the bigger picture by providing a system that takes care of the details, leading to more efficient and effective project management.
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