In Australia, the heavy vehicle industry is regulated by Chain of Responsibility (CoR) laws. CoR requires all participants in a supply chain to be responsible for the safety and maintenance of their vehicles.
The current paper-based system creates an environment where it is easy to make mistakes or forget about important tasks such as completing work diaries, sending documents, and checking roadworthiness certificates. This can lead to fines and penalties from the National Heavy Vehicle Regulator (NHVR). If you want to avoid these issues within your business then it might be time to consider switching to a paperless solution for CoR management.
Using fleet management software to increase visibility within your business
When your drivers are out on the road it is essential that you are able to view where they are and when they started their shift. Visibility over your entire fleet is important and without it, you won’t be able to keep track of your team and the progress on jobs.
Kynection’s fleet management software, KIM-Compliance, allows you to create unique safety workflows, detailed vehicle pre-starts, inbuilt work diaries and unlimited unique shift events. KIM (Kynection Information Manager) will ensure that your drivers are following compliance requirements at all times. It’s easy to view and analyse fatigue breaches, speed breaches, and other information at a high level from a phone, tablet, or computer. You can then compare these breaches to another period of time to see if the frequency of incidents is trending positively or negatively.
Ensure you have a safety management plan in place with paperless fleet management software
Managing any breaches that occur while your drivers are on the road is an essential part of CoR. You need to know when speed and fatigue breaches are occurring so that you can ensure appropriate action is taken. With paper-based systems it’s impossible to know if your drivers are breaking the rules unless they admit it to you or you eventually receive a fine in the mail. This puts you in a difficult position and makes it hard to fix problems before they become serious.
The NHVR understands that managing CoR isn’t always simple, and they recommend implementing a Safety Management System (SMS) into your business. With a safety management plan in place you can ensure your business is safety-focussed and you are complying with your obligations to follow the Heavy Vehicle National Law (HVNL).
Using our fleet management software, Fleet Operators can easily manage CoR by using a centralised database to access all necessary information. Notifications are sent out for breaches in real-time so you know exactly when there have been incidents on the road. These notifications can also be configured so they are sent to different people depending on the severity of the breach.
You can also view the history of each driver so you can easily ensure that they are completing the necessary pre-start checklists and are filling out the work diary as expected. There is also an ability to review each driver’s qualifications and licences to make sure that everything is up-to-date and compliant with the regulations.
Put the power of productivity into the hands of your drivers
With paper work diaries and CoR management, ensuring that the data entered is accurate is essential for your business to run efficiently. Drivers need to keep track of their hours, rest breaks, and speed to ensure that they are staying compliant at all times. And this can be done within or next to key transport jobs and tasks. When you’re working on paper this isn’t a simple equation and quickly becomes a company wide headache. Paper can get lost or destroyed easily, and it’s simple to make a mistake without noticing, which can cost your business a lot of time and money.
With mobile fleet management software like KIM you can avoid a lot of the mistakes that come with using a paper-based system. Drivers can make slight adjustments to their work diary entries on their mobile phones, making it easy to rectify small mistakes or fill in missing information. Managers can also make adjustments to these entries on the web, accessing the data in real-time rather than having to wait for the paper work diaries to be returned to the office. This saves excessive time managing manual audits and data sampling suggested under heavy vehicle fatigue laws.
Fleet management software can make your job easier
Kynection’s KIM-Compliance automates these processes with a seamless workflow that ensures compliance with regulatory requirements, while helping operators save time through streamlined processes. KIM helps you manage all aspects of your business more efficiently and effectively by taking away most manual tasks from your daily operations. Our system allows you to focus on growing your company, while simplifying compliance management with KIM. With our smart technology, we take care of everything else so that you don’t have to.
Want the whole KIM package? Kynection creates one system so all your processes can be completed within a centralised database. KIM-Compliance also works really well with these existing modules:
Speak to our team today to find out more about creating one system for your business.
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