Gaining Places on The Race Track Requires a Terrific Start. Like Racing, it’s Critical to Start Projects The Right Way.

Develop great project management software and accelerate from the starting line, like a V8 with launch control.

With the right project management software you will be able to ensure the client kickoff is seamless. Your existing approach to customer delivery has provided wins for your business, but now you have to deliver to the client in a faster paced, continually evolving  and pressure filled environment. You have set the rates, identified the risks, and are responding to a myriad of client requests. It feels like the pressures of being on the starting grid in a high pressure V8 Supercars championship race, but in business it’s every day!

V8 supercar teams need to work together to be successful, but without a consistent way to do this it can be difficult to stay on track.

The first step in delivering on the client’s expectations is to identify the tasks to be completed and the time required to complete them. Once you have this information, you can determine how long each task will take and what resources are required to complete each task. It would be great if you could replicate yourself or the ten year project veteran, right?

The task of scheduling teams, managing assets, and deploying equipment and machinery effectively comes down to the people and systems you have in place. It is important to know what your clients expect and to ensure you deliver on that expectation. The use of intelligent scheduling removes a huge amount of dependency on people. Rules can be built into the scheduler to ensure that knowledge is shared and available to any person undertaking the task.

Whether this is a one-off job or a recurring delivery, being able to schedule tasks to maximise profit stems from the ability to control activities efficiently. Making sure that every day runs smoothly and every job is delivered to the client’s expectations can be a challenge otherwise.

Each team usually consists of one to four cars. Knowing which car is the winning vehicle isn’t easy, if you don’t have all the information you need on hand.

You need to ensure the planning process picks up the essence of what was sold and promised. Making sure these elements are together will allow the client to see that they are getting what they paid for. Using a connected, paperless system will allow your business to thrive thanks to the ease of use and visibility over all aspects of the new project. You can easily ensure that the project starts off the right way using paperless project management software.

Kick off with confidence with project management software

Invariably after a sale is won is to plan the client kickoff meeting. During this meeting you will be able to validate the client requirements, agree to the project charter, providing an overview of the project and its scope, and discuss the resources required to complete the project. 

The driver needs to drink an adequate amount of fluid in the days leading up to the race. Without proper preparation they won’t have a chance of finishing, let alone winning the race.

Having a fully integrated system with project management software ensures that your client kick off process is seamless. The tone your business sets from the first delivery is the tone you set for the entire business relationship, so why not make the first engagement sensational?

With a detailed and accurate sales process the project kick off can be the same. The sales decision was in the client’s court, but the delivery is squarely with the supplier.

project management software with kynection

Start the race off right and you’ll finish in the lead.

When the client is ready, you can take the client on a walk-through of the project. This is a great opportunity to walk the client through the different phases of the project and how you will be working with them to complete the project on time and on budget.

Automating the project kickoff phase should become part of your system design. Standardising the job pack or kickoff charter sets the client objectives on every delivery, whether that’s an agreed time to completion, a set of safety deliverables or agreed minimum equipment specifications. With paperless project management software you can ensure the project kicks off correctly every time.

Ensure you keep your podium status by enforcing a culture of success and achievement to project milestones and deliverables

At the beginning of the project, the manager should be driven to use digital project management software to establish some key success criteria that will document the project’s success. This success criteria should be clearly defined, documented, and communicated to the project team through automated workflows, aligned closely with the tender or quote.

paperless project management software

The drivers need to drink 400 to 600 ml of fluid around 2-3 hours before the race. When preparing for the race this is scheduled well ahead of time, so everyone understands what needs to happen on the day.

The project manager should have a paperless schedule that’s available to him 24/7 and from anywhere, that outlines the tasks that the project team will be working on. It is important to provide accessibility to everyone who needs it, so the entire team is on the same page. Having an understanding of the budget is a primary necessity because without one it is easy to over commit in an effort to satisfy, as opposed to focusing on profit.

All of these tasks seem simple in principle, but using paper-based systems can make them much more difficult. How are you going to schedule the project, contractors, and daily tasks effectively using a whiteboard and SMS or voice messages? If someone needs to adjust the budget will they have to go on a witch hunt with the sales teams, taking them away from their jobs? These methods of project management are not only outdated but are also inefficient.

To ensure that the success criteria is met you need to have a reliable, paperless system in place. This allows your team to use digital project management software to keep the project on track and ensure the client’s needs are being met. 

The team at Kynection might not be able to win first place on the track, but we can get your business up to full speed! Please contact us at contact@kynection.com or 1300 786 272 to discuss how we help you start the race the right way.

© 2020 Autolync Pty Ltd, trading as Kynection

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