The main problem in many businesses is the lack of accessibility to information. Paper-based files are often misplaced, lost or destroyed and it’s difficult for staff to find what they need when they need it. If you want a more effective way of storing and managing documents within your business, then business document management software is the best solution for you.
Manage records easily with business document management software
Whether you work out in the field, on the road, or in the office, you’ll know how important it is to have access to documents.You need to be able to check job information, fill out forms, and update your team with relevant details. When you’re doing this using paperwork the process is tedious and time-consuming. Your team will be wasting valuable time sorting through paper when they should be generating income first and foremost.
With KIM you have a ‘knowledgebase’ at your fingertips, where all information – from documents, to photos, to policies – is stored in a centralised database. Everything is accessible from your phone, tablet, or computer, making it simple to find the documents you need. Paperwork won’t get lost on the floor in someone’s car, or blown away on site. You can ensure that every process is followed correctly by using business document management software.
KIM also provides you with the power of eForms, or electronic forms. You can link forms to tasks, jobs, or projects to trap the data exactly how you want. This allows your team to create digital records with photos, checkboxes, multi-select boxes, and mark-ups, all stored against key file folders within your database. It’s basically like having a pile of manila folders inside a single digital platform. You can easily keep your documents organised and accessible at the touch of a button.
Find information easily with a centralised database for all documents and records
One of the problems with paper-based systems is that it’s nearly impossible to instantly find a particular document that you need. Filing cabinets might be designed to help you organise your documents, but that’s not always how they work in an office environment. Without an effective and efficient way of storing documents, it’s not practical for team members to find the information they need.
That’s where business document management software comes in. With an application like KIM, you can easily find exactly what you are looking for. The major benefit of our platform is the accessibility, with users being able to easily search through the database via keyword searches when they need to access important information. This means that if you are looking for a specific document or piece of data, it can be found within seconds.
Integrate seamlessly between platforms
Everyone knows how painful it can be trying to transfer data and files between platforms and databases. When you have to do this with mixes of paper and mixed systems, it’s nearly impossible. It’s not efficient for your team and puts an administrative burden on your business.
With software like KIM, it’s possible to get different systems, applications and platforms to talk to each other, so that you don’t have gaps in data and key reports. Kynection can easily integrate KIM with platforms such as OneDrive and Google Drive so that your documents can be viewed within your database. This power is extended to many applications that help manage finance, human resources, equipment management and more.
Within KIM, jobs and projects also have the capability to interact with large format PDFs and convert them to a markup format so you can add infield data as required.
This means that project plans can easily be updated on-the-go when changes occur and the team needs to be aware of what is happening. This gives every member of the company the power to keep each other in the loop, rather than having to find a way to get paperwork out on site to the team urgently. There is no more manual handling of documents when you have one system in place.
Let KIM transform your business
The best document management software for business is KIM. Kynection technology puts your company documents into one place so you don’t have to worry about losing them again – whether you’re on desktop or mobile. Handling field based requests, assigning tasks, and following up on project updates can be done at the click of a button. You’ll be able to worry less about documenting due process, which mean that your daily operations run much more smoothly. If you want to move your business into the future then it’s time to start using business document management software and always think about Kynection because quality systems always begin with a smart conversation.
Want the whole KIM package? Kynection creates one system so all your processes can be completed within a centralised database. KIM-Compliance also works really well with these existing modules:
Speak to our team today to find out more about creating one system for your business.
© 2021 Autolync Pty Ltd, trading as Kynection