Communication is Key in Order for Your Business to Succeed

Communication is Key in Order for Your Business to Succeed

Job-boards are a breeding ground for innovative positions that were only dreamed of just ten years ago. With automation and technology, it is now possible to embrace opportunities we never thought imaginable before.

The concept of time can be an illusion when you stop to reflect on just how rapid evolution actually was at some points in its more advanced stages. To understand the first big leaps that made us who we are today, it helps look back into history and see what changes occurred with work roles or technology as a whole during those periods where human beings evolved drastically. As much as it is often being taken for granted – evolution could not have achieved its acceleration, organisation and productivity without communication. And communication could not have been achieved without the use of language. It is language that glues together different roles and skills and makes modern organisation possible.

Communication allows individuals to form unions, families, companies and organisations. Communication enables the exchange of skills and information and the development of trade and commerce. Communication makes it possible to establish the written laws that guide our daily activities. Communication allows us to recruit and manage our workforce. And perhaps another, very important advantage that communication provides us is the ability to keep the people around us safe.

One of the most important Victorian Laws is the Occupational Health and Safety Act 2004, and one of the most important parts of this act is Part 4 – Duty of employers to consult. The act stipulates when and how an employer must consult their staff, what staff need to be consulted and to what extent. The subjects of consultation include the identification and management of hazards, the undertaking of risk assessments, the implementation of controls, the making of related decisions and more. The act states that employees have a legal right to express their opinions about the safety of facilities, working arrangements and any changes or operations which impact them. These insights should be taken into account by management in the decision making process. Employees should also be given any knowledge related to hazards and risks in their working environment and they must be provided with a sufficient level of training (amongst other controls) in order to perform their work safely. 

Employees are able to elect a safety representative, who will speak on their behalf and help address any concerns in committee meetings. In all cases, the consultation process with employees must allow the employees to express their views about the matter in question. 

Compared to other, more complicated legal requirements, communication is a rather easy task. So why do so many businesses fail?

It seems almost incomprehensible how communication can be a barrier to safety, in an era where both written and spoken languages are so well advanced.

Here are just ten out of the many reasons that we found through our recent case-studies:
1) Tool-boxes are not taking place

2) Toolbox notes are not being shared 

3) Employee comments are not being recorded 

4) No corrective or preventive actions are being assigned 

5) Management are unable to validate that the employers have read and understood instructions

6) Employees have no avenue to raise concerns

7) Work demands take priority over safety matters

8) Work instructions are too lengthy and hard to read 

9) Important paperwork is being lost 

10) Crucial reports are being incorrectly completed.  

Do any of these issues sound familiar to you? If so, you are not alone. You are not alone in being limited with your time, you are not alone in being sick from handling paperwork, you are not alone in getting frustrated with incomplete forms – you are not alone in any of that. However, you might end up alone soon if you don’t take action. Not in the literal sense – your business will not just vanish overnight – it will simply become outdated, inefficient and incompatible with tomorrow. 

What allows us to predict this is the fact that we see the industry through the timeline lens of progression and automation, where paperwork systems were only a stage – an ineffective and costly step of evolution between yesterday’s chunk of rock and tomorrow’s blockchain technology. This is why we are certain that the best thing you can do for your business at this point is to start using KIM by Kynection.

KIM is your business’s best friend. It’s ONE SYSTEM that replaces not only paperwork, but also a vast variety of other tools and applications. KIM is a human resources management software that manages a lot more than just timesheets. With KIM you can manage ALL aspects of business Safety, Quality, Environment and Legal Compliance, in addition to HR, Operations, Maintenance, Assets, Projects, CoR and more. KIM is a document management system, a maintenance management software, a scheduling software, a contract management software and much much more.

By adopting KIM your worries and headaches will be a thing of the past and your business will accelerate into the future! Don’t vanish, stay present!

Call us now to book in a free demo and see how KIM can simplify your business operations!

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